At a consulting firm, a consultant reviews a tax document for the fourth time before filing it, while their colleague manually enters the data of a contract into the ERP. In another office, a legal technician checks regulatory deadlines on a spreadsheet, racing against the clock to find possible expirations. Time is running out, tasks are repetitive, and the errors—inevitable when everything relies on the human factor—slip quietly into the processes.
The legal and consulting sector, so linked to document management, regulatory compliance, and operational accuracy, has coexisted for years with this constant and demanding routine. But something is changing. It is intelligent automation that is transforming that routine into real efficiency.
The new paradigm: intelligent automation with RPA and AI
Robotic Process Automation (RPA) allows for delegating repetitive digital tasks to software robots that operate in the same environments that a person would use. These systems open applications, transfer data between platforms, complete records, generate documents… all without interruptions or room for distraction.
By combining this technology with artificial intelligence capabilities, the scope is expanded: it is no longer just about executing, but also about understanding. AI is capable of interpreting texts, detecting patterns, reading unstructured documents, and making decisions based on complex logics. Together, they form a solution that changes how organizations manage their information.
At Devol, we have been accompanying companies on this journey for nearly ten years. Our experience and the application of adapted methodologies have allowed us to create specific solutions for sectors such as legal and consulting, where document pressure and regulatory control demand extreme precision. We have our own stack of tools like Process 360, DocMind, SQLMind, and Devol 4 Invoices. All of this is done without the need to modify the existing infrastructure.
Automation in the legal and consulting sector: real cases
Legal and consulting practice is not only made up of complex reports or personalized opinions. Much of the daily work involves tasks such as receiving court notifications, drafting standard documents, organizing files, meeting deadlines, or overseeing accounting. Activities that, although routine, consume time and carry risk if a step is omitted.
Below, we review some of the processes that our clients are already automating:
Writings, claims and contracts
With the help of artificial intelligence, our robots analyze legal and financial documents —such as contracts, minutes, balance sheets, pleadings, or court notifications— and extract key information. This data is automatically structured and integrated into internal systems, eliminating the need for manual review and entry.
Files always updated
In many offices and consultancies, updating files involves multiple steps and tools. The robot navigates between platforms, collects documents, assigns codes, renames files, and deposits them in the corresponding folder or system. Everything happens without human intervention.
Deadline control and regulatory compliance
Monitoring legal deadlines is critical. We have automated the generation of alerts, the updating of legal and accounting schedules, and the sending of notices according to defined due dates. In addition, controls for regulations such as GDPR or AML are also automated.
Automated inquiries in official sources
Our bots access records, official bulletins, judicial offices, and contracting portals. They search for names, references, resolutions, or relevant regulations. This information is downloaded, analyzed, and classified without team intervention.
Frictionless billing
From issuing minutes to reports for clients, our clients have delegated the accounting part to the robot: it collects data, applies rules, issues documents, and generates files for accounting. All with integration to ERPs and CRMs such as SAP, Dynamics, Aranzadi, or Lefebvre.
Augmented Generation by Retrieval (RAG)
The RAG technology allows for monitoring external sources, detecting key publications, and generating automatic reports or contextualized legal responses. It enhances reaction capacity and improves access to critical information.
Results that are noticeable from the first day
Intelligent automation does not replace professional work. It supports it. It allows lawyers, advisors, and technicians to dedicate their time to tasks that require analysis, judgment, and strategy. The result is a more agile, organized, and precise work environment.
With robots working in the background, our clients are already experiencing:
- Reduction of errors and omissions in key procedures
- Updated files and accounts
- More time available for personalized advice
- Reports and minutes generated without delays
- Ability to scale without increasing staff
RPA, AI, and RAG: a sure bet for legal and consulting
The professional world is changing. Digitalization is not a future option, but a current necessity. And firms that do not take the step towards automation risk becoming obsolete.
Regulatory demands are increasing, deadlines are tightening, and clients are demanding greater agility. In this scenario, relying on tools like RPA, AI, and RAG is not a luxury, but an urgent solution.
At Devol, we do not offer generic solutions. We create tailored projects that are quick to develop and do not require changes to existing systems. Our proposal is clear: automate without complicating.
Invisible robots are already working for the legal and consulting sectors. Not to replace, but to liberate. Because when paperwork, data, and deadlines are no longer a problem, everything works better.
