In an office, a technician reviews a spreadsheet with cadastral data for the umpteenth time. On the other side of the office, his colleague manually enters invoice references into the system. The clock ticks on, tasks are repeated, and errors—inevitable when everything depends on humans—accumulate. The real estate sector, so focused on document, accounting, and administrative management, has lived with this scenario for years. But something is changing. And intelligent process automation is driving that change.
The new paradigm: intelligent automation with RPA and AI
Robotic Process Automation (RPA) allows software robots to perform tasks in a similar way to a worker sitting in front of their screen. They open applications, fill out forms, extract data, and generate reports. They don’t take breaks, they don’t get distracted, and they can work without interruption. The new paradigm: intelligent automation with RPA and AI.
When this technology is combined with artificial intelligence, the results go beyond automatic repetition. AI provides the ability to interpret data, understand unstructured documents, and make decisions based on complex patterns. Together, they form a solution that changes how organizations manage their information.
At Devol, we have been accompanying companies on this journey for almost a decade. Our experience and the application of tailored methodologies have enabled us to create specific solutions for real estate, a sector that has accelerated its digitalization in recent years.
Automation in real estate: real-life cases
The number of repetitive tasks performed in a real estate development or management company is overwhelming. From processing deeds to reconciling accounts, the flow of information is constant. Below, we review some of the processes that our clients in the sector are already automating:
- Deeds and contracts
Thanks to the combination of RPA and AI, our robots are able to read and analyze documents such as contracts, deeds, and certificates. They extract key data and organize it in internal systems, avoiding manual entry and its associated errors.
- Document integration without intervention
Many developers routinely extract data from Salesforce to generate reports in Excel and store them in SharePoint or Prinex. This task, which used to take hours of work every day, is now performed automatically. The bot accesses, locates, transforms, and saves the information in the correct destination. All without interruption.
- Automated accounting
One of the critical areas in any real estate agency is accounting. From accounting entries to budget reconciliation, everything involves resource-intensive routines. Using RPA, the robot accesses Prinex, locates the listings, applies predefined rules, and generates accounting entries with zero margin for error.
- Payroll management
The generation of entries from employee payrolls is also automated. The robot navigates through the application screens, performs the necessary calculations, and completes the records accurately.
- Processing of invoices and cadastral references
A lot of data comes in via email. Our robots scan mailboxes, identify messages based on patterns, extract attachments (invoices, cadastral data), and fill out the corresponding templates, then updating the information in Prinex.
- Economic studies and budgetary calculations
From rates and accruals to sales milestones, the robot collects data and generates reports ready for analysis. This work, which used to take days to complete, is now done in minutes.
Immediate and tangible benefits
Intelligent automation does not replace professionals in the sector. It complements them. It frees their schedules from mechanical tasks and gives them time to focus on what really adds value: making decisions, serving customers, analyzing operations.
The results are clear:
- Fewer errors.
- Information always available and up to date.
- Drastic reduction in processing times.
- Accurate accounting and financial reports.
Ability to scale operations without increasing human resources.
RPA and AI: a safe bet for real estate
The real estate market is evolving rapidly. Digitization is not a future option, but a current necessity. And companies that fail to take the step toward automation risk becoming obsolete.
With RPA and AI, it is possible to address this reality without replacing systems, without changing the technical architecture, and with a very short adoption curve. At Devol, we are ready to guide companies along this path, with a tailored approach and a total commitment to results.
The real estate sector is already seeing the benefits of this technology. Invisible robots are here to stay. And they are here to help.
